Processing of (personal) data by the entity in charge of the online application process

General information
The purpose of this privacy policy, which relates solely to data collected as part of the online application process, is to inform you of how we handle your personal data that we collect as part of the application process.

Responsible party
The responsible party in terms of data protection law is

Hongfa Europe GmbH
Marie-Curie-Ring 26
D - 63477 Maintal

Phone: +49 6181 4306-0

Entry in the commercial register 
Registration number: HRB 7574  
Register court: Local Court Hanau
Data protection officer: Ms. Natascha Grüber | datenschutz@hongfa-europe.com

Personal data in the context of the application process
Personal data is information about the personal or factual circumstances of an identified or identifiable natural person. This includes information such as your name, address, telephone number and date of birth, but also data about your specific career, etc., which can be assigned to a specific person with reasonable effort. However, information that is not (un)indirectly associated with your real identity is not personal data.  

Principles and purposes of processing personal data for job applications and during the application process
If you apply to us electronically, i.e. by e-mail or via our web form, we collect and process your personal data for the purpose of handling the application process and carrying out pre-contractual measures. By submitting an application on our recruitment site, you are expressing your interest in working for us. In this context, you provide us with personal data that we use and store exclusively for the purpose of your job search or application. Specifically, the following information is collected  
  
Name (first name and surname)  
E-Mail address  
Phone number  
LinkedIn profile (optional)  
Channel through which you heard about us  
Salary expectation  
  
You also have the option to upload informational documents such as a cover letter, resume, and references. These documents may include other personal information such as date of birth, address, etc. Only authorized HR staff or staff involved in the application process will have access to your information.  
  
Personal data will only be stored for the purpose of filling the vacancy for which you have applied. Your data will be kept for a period of 180 days after the application process has been completed. This is usually done to comply with legal obligations or to defend against claims arising from legal regulations. We will then be required to delete or anonymize your information. In this case, the data will only be available to us as so-called metadata without direct personal reference for statistical evaluations (e.g. proportion of women or men in the applications, number of applications per period, etc.).  
 
In addition, we reserve the right to store your data in our "Talent Pool" for a period of 180 days after the end of the application process in order to identify other vacancies that may be of interest to you. This includes, for example, applications for an apprenticeship or internship. By accepting the Privacy Policy, you consent to any further storage of your data and inclusion in our Talent Pool.
 
If, during the application process, you receive and accept an offer of employment with us, we will store the personal data collected during the application process for at least the duration of the employment relationship.  
  
Transmission of data to third parties
Data submitted as part of your application will be transmitted using TLS encryption and stored in a database. This database is operated by Personio GmbH, a provider of human resources and applicant management software (https://www.personio.de/impressum/). In this context, Personio is our data processor pursuant to Art. 28 GDPR. The processing is based on an order processing contract between us as the controller and Personio.  
  
Data subject rights
If we process personal data as a controller, you as a data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (Art. 15 GDPR), the right of rectification (Art. 16 GDPR), the right of erasure (Art. 17 GDPR), the right to restrict processing (Art. 18 GDPR), the right to data portability (Art. 20 GDPR), the right to object (Art. 21 GDPR). If the processing of personal data is based on your consent, you have the right to withdraw this consent according to Art. 7 III GDPR. To exercise your rights as a data subject with regard to the data processed in this online application process, please contact our Data Protection Officer (see Section 2).  
  
Final provisions
We reserve the right to amend this Privacy Policy at any time to ensure that it always complies with current legal requirements or to reflect changes in the application process or similar. If you revisit this recruitment site or submit a new application, the new Privacy Policy will apply.
 
In addition to this Privacy Policy, you may review our general Privacy Policy at [PRIVACY STATEMENT | HONGFA].

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.